In the course of business, some managers use reconciliation statements to clarify and confirm settlements with counterparties. As a rule, such documents are best prepared before submitting reports, as they allow you to find inaccuracies in the amounts and VAT.
It is necessary
- - documentation;
- - calculator;
- - the form of the reconciliation act.
Before generating the reconciliation act, check the correctness of execution, filling in the primary and tax documents (invoices, invoices, receipts).
After that, review the correctness of the reflection of transactions in accounting. Remember that if you make a mistake in the posting, the transaction may not be included in the reconciliation report (if you are using the program).
If you are drawing up a reconciliation act manually, pick up all the documents. Add them in chronological order, from first to last.
You can design the form yourself, as the unified form is not approved. This document must necessarily contain such information as the date of compilation; the time interval for which the calculations are reconciled; details of the parties; serial number of the document; date of the document; the amount of debit and credit. At the end of the reconciliation act, both parties to the contract must sign.
If calculations were previously made, put down the balance at the beginning of the period. You can get this information from the previous reconciliation or from the account card, which reflects transactions with this counterparty (account 62, 76 and others).
Then start filling out the act. If you purchased something from a counterparty, indicate the amount in the credit, if you paid for the goods - in debit. Summarize below, that is, add up the amount of debit, credit and find out the difference, which will be the debt of one party or another.
For reconciliation, you will need an act from the counterparty, with the help of which you will receive information about the data reflected in its accounting. If you find any disagreements, check the documents and identify inaccurate data. After approval, sign on the counterparty's copy and give your copy to him for signature. At the end, put a blue seal of the organization.