The competition is always a joyful and exciting event, but due to unforeseen circumstances, it sometimes has to be canceled. In this case, it is important to provide the participants with full information not only about the cancellation of the competition and its reasons, but also the timing of the re-holding and other additional data.
Necessary
- - internet / telephone;
- - information poster / stand;
- - competition page / site.
Instructions
Step 1
If the cancellation of the competition is inevitable, then warn all participants about this. To notify people that the competition will not take place, use the same communication channel through which you invited them there. For example, if you sent an invitation via the Internet, then you have saved the email addresses of the contestants, and you can easily inform them that the event is canceled.
Step 2
Use a televised address on local TV channels if you need to notify a large number of people in a short time.
Step 3
Attach a cancellation poster at the entrance to the building where the competition was to be held. Write the words "Attention" and "Competition canceled" in large print using bright colors.
Step 4
If the participants have already gathered in the hall, and you suddenly find out that it is necessary to cancel the competition, contact the people from the stage.
Step 5
Please apologize for any inconvenience caused. Explain the reason for canceling the event. If the competition will be held later, indicate the source of information (website, stand, etc.), where data on the new date of the competition will be posted.
Step 6
Next, arrange for the participants and guests to leave the premises. This is especially important when there are large crowds. Ask some of the participants (one sector, several rows, or another number depending on the room) to stand up, collect their belongings and leave the room. The rest are strongly advised to stay in their places to avoid crowding.
Step 7
To relieve tension, turn on soft music softly.
Step 8
If people brought their crafts, paintings or other material objects to participate in the competition and handed over to the selection committee, organize points for issuing these things. Prepare letterheads divided into three sections. In one column, write down the names of the participants, in the second “(name of the subject) received, I have no complaints”, and in the third the signature of the participant.
