The letter of guarantee ensures the fulfillment of the obligations set forth in it. A letter of guarantee is written if they want to assure the recipient of the fulfillment of any obligations in the future. Its content should be crisp and clear.
It is necessary
Organization letterhead, computer, printer or pen
Use your organization's letterhead to write your letter of guarantee. The official letterhead contains the logo of the company, the name of the company, bank details, the address and telephone number of the organization, its TIN.
Enter the details of the letter. Indicate the outgoing number, the date of the letter.
Indicate the recipient of the letter: name of the organization, position, surname and initials of the addressee. Usually a letter of guarantee is written to the name of the head of the organization. It is better to ask the recipient of the letter in advance about which employee you need to write a letter of guarantee to.
Enter a subject line for your email. It is not necessary to write the text "Letter of guarantee". The subject of the letter should be indicated in the header, for example, "About payment of debt."
Write directly the text of the letter. Indicate what obligations your company undertakes to fulfill, to what extent and by what date. If you need to mention a document in letters for clarification, indicate its full number and the date of the document. The content of the letter should be clear. Check if the business correspondence rules are saved. Of course, there should be no spelling or punctuation errors in the document. Stylistic mistakes can also create an unfavorable impression of your company.
Place the information about its signer at the bottom of the letter. First, at the bottom left, indicate the position, in the line below - the name of the company, and on the right, write the surname and initials of the signer. Leave a place for your signature between your title and your name. The signature can be affixed with a seal, but this is not necessary, since letters written on the letterhead of the organization may not be stamped. Keep in mind that if your signatory acts on the basis of a power of attorney, it is better to attach a copy of it with the letter so that the recipient does not have any questions about this. Needless to say, your company must fulfill all the obligations specified in the letter of guarantee within the specified period and in the required amount.